Randall County Public Records /Randall County Property Records

Randall County Property Records

What Is Randall County Property Records

Property records in Randall County are official documents that record ownership, transfers, and encumbrances of real property within county boundaries. These records serve as the authoritative documentation of who owns what land and buildings throughout the jurisdiction. The primary purpose of maintaining these records is to establish legal ownership through a documented chain of title, provide public notice of property interests, protect property rights, and facilitate real estate transactions.

Pursuant to Texas Property Code § 13.001, all instruments concerning real property must be properly recorded to provide constructive notice of their contents. The Randall County Clerk's Office maintains these official public records as mandated by state law.

Property records typically include:

Deeds (warranty, quitclaim, special warranty)
Mortgages and deeds of trust
Liens (tax, mechanic's, judgment)
Easements and rights-of-way
Plat maps and surveys
Foreclosure notices
Property tax information

These documents collectively create a comprehensive history of ownership and encumbrances for each parcel of land within Randall County. The recording system ensures transparency in real estate transactions and provides legal protection for property owners, lenders, and other interested parties.

Randall County Clerk's Office
501 16th Street, Suite 200
Canyon, TX 79015
(806) 468-5510
Randall County Clerk

Are Property Records Public Information In Randall County?

Property records in Randall County are public information and accessible to all citizens under Texas law. The Texas Public Information Act, codified in Texas Government Code § 552, establishes the fundamental right of access to government records, including property documents. Additionally, the Texas Property Code specifically mandates public access to real property records.

The legal basis for public access to property records includes:

Property ownership is inherently a matter of public record
Recording statutes require public accessibility to provide constructive notice
Transparency in land ownership serves the public interest
Public records facilitate legitimate business transactions and protect property rights

Any member of the public may access property records without demonstrating a specific interest in the property or providing a reason for their request. This open access policy reflects the state's commitment to governmental transparency and the public's right to information.

The official public records access system maintained by Randall County provides a statement regarding this public access: "The County Clerk shall under no circumstance be responsible for any error or omission which may occur in these records, nor liable for any actions taken as a result of reliance upon the information contained therein."

While property records are public, certain personal information may be redacted pursuant to privacy protections under Texas Government Code § 552.147, which restricts the disclosure of social security numbers and other sensitive personal identifiers.

How To Search Property Records in Randall County in 2026

Members of the public seeking property records in Randall County may utilize several methods to access this information. The county maintains current systems that allow for efficient searching of property documents.

For in-person searches:

Visit the Randall County Clerk's Office during regular business hours (Monday through Friday, 8:00 AM to 5:00 PM)
Complete a records request form at the public counter
Provide specific information about the property (address, legal description, or owner name)
Staff will assist in locating relevant records
Pay applicable fees for copies ($1.00 per page for standard copies)

For written requests:

Submit a formal written request to the County Clerk's Office
Include specific property information and documents needed
Provide contact information and preferred delivery method
Enclose payment for applicable fees
Allow 10 business days for processing

The Randall County Clerk maintains public terminals at their office for self-service searching. These terminals provide access to the county's property records database and are available during regular business hours at no charge. Staff members are available to assist with navigating the system.

Randall County Clerk's Office
501 16th Street, Suite 200
Canyon, TX 79015
(806) 468-5510
Randall County Clerk

For property tax records, inquiries should be directed to:

Randall County Tax Office
501 16th Street, Suite 200
Canyon, TX 79015
(806) 468-5540
Randall County Tax Office

How To Find Property Records in Randall County Online?

Randall County provides comprehensive online access to property records through several digital platforms. These systems allow users to search and retrieve property information remotely at any time.

To access property records online:

Visit the Randall County Official Public Records Access portal
Create a user account if required (free registration)
Select the appropriate search method:
- Property address
- Owner name
- Document type
- Document number
- Legal description
Enter search criteria and execute search
Review search results and select documents of interest
View, download, or request certified copies as needed

For property tax and appraisal information:

Access the Potter-Randall Appraisal District website
Select "Property Search" from the main navigation
Enter property address, owner name, or property ID
Review property valuation, tax assessment, and payment history

The Randall County Services page provides links to various online resources, including the judicial records website for court-related property documents. Users may also access property tax information through the Randall County Property Tax portal, which provides details on tax rates, exemptions, and payment options.

Online access is available 24 hours a day, 7 days a week, though system maintenance may occasionally limit availability. Users should note that while basic searches are free, fees may apply for document downloads or certified copies requested through the online system.

How To Look Up Randall County Property Records for Free?

Randall County offers several no-cost options for accessing property records. These free resources provide basic property information without requiring payment.

Free in-person access options include:

Public access terminals at the County Clerk's Office
Self-service research at the County Clerk's public counter
Assistance from county staff for basic record location
Viewing original documents on-site without obtaining copies

Free online access options include:

Basic property searches through the Randall County Official Public Records Access system
Property tax information through the Randall County Property Tax portal
Property appraisal data via the Potter-Randall Appraisal District website
Public court records related to property through the county's judicial records system

While viewing records is free, fees apply for:

Printed copies ($1.00 per page)
Certified copies ($5.00 per document plus $1.00 per page)
Electronic downloads of certain document types
Research assistance beyond basic record location

The Texas Property Tax Transparency initiative also provides free access to property tax information, including rates, exemptions, and assessment procedures. This resource helps property owners understand their tax obligations and available relief programs.

Public libraries in Randall County may also offer free internet access for residents to use online property record systems. Library staff can often provide basic assistance with navigating these resources.

What's Included in a Randall County Property Record?

Randall County property records contain comprehensive information about real property within the jurisdiction. These records distinguish between real property (land and permanently attached structures) and personal property (movable assets).

A typical Randall County property record includes:

Legal description of the property (lot, block, subdivision, survey)
Current and previous property owners
Purchase price and date of acquisition
Mortgage information and lender details
Property tax assessment and payment history
Liens, easements, and encumbrances
Plat maps and survey information
Deed restrictions and covenants
Building permits and improvements
Zoning classification

Property records are maintained by multiple county offices:

The County Clerk maintains deed records, mortgages, liens, and other recorded instruments
The Tax Office maintains property tax records and payment information
The Potter-Randall Appraisal District maintains property valuation and appraisal records
The Planning and Development Department maintains zoning and land use records

Pursuant to Texas Local Government Code § 201.003, these records must be maintained according to specific standards to ensure their accuracy and accessibility. The information contained in property records serves multiple purposes, including establishing ownership, determining tax liability, and facilitating real estate transactions.

For property tax records specifically, the Randall County Property Tax system includes information about tax rates, exemptions, and collection procedures. The county collects property taxes for several different local districts, and this information is reflected in the property tax records.

How Long Does Randall County Keep Property Records?

Randall County maintains property records permanently in accordance with state retention requirements. The Texas State Library and Archives Commission establishes record retention schedules that counties must follow under Texas Local Government Code § 203.041.

For property records, the following retention periods apply:

Deed records: Permanent retention
Mortgage and lien records: Permanent retention
Property tax records: Minimum of 10 years after payment or release
Plat maps and surveys: Permanent retention
Building permits: Life of the structure plus 3 years
Property appraisals: 5 years after superseded
Tax rolls: Permanent retention

The permanent retention of property records ensures that a complete chain of title can be established for any parcel of land within the county, regardless of how much time has passed since the original transaction. This permanence is essential for protecting property rights and facilitating future transactions.

Historical property records in Randall County have been preserved through various methods:

Original paper documents for older records
Microfilm for records from approximately 1950-2000
Digital scanning and electronic storage for more recent records
Backup systems to protect against data loss

The County Clerk's Office has undertaken digitization projects to convert older records to electronic format, improving accessibility while ensuring preservation. These efforts comply with the Texas State Library and Archives Commission's standards for electronic records management.

While most property records are retained permanently, supporting documentation and administrative records may be subject to shorter retention periods as specified in the county's records management program.

How To Find Liens on Property In Randall County?

Liens on property in Randall County can be identified through several official channels. A lien is a legal claim against property that serves as security for a debt or obligation and may affect the transferability of ownership.

To search for liens on Randall County property:

Access the Official Public Records Access system maintained by the County Clerk
Search by property address, owner name, or legal description
Filter results by document type, selecting "Lien" or specific lien categories
Review results for active liens against the property

Common types of liens recorded in Randall County include:

Tax liens (property tax delinquencies)
Mechanic's and materialman's liens (unpaid construction work)
Judgment liens (court-ordered debts)
Federal tax liens (IRS claims)
Child support liens
Homeowners association liens

For tax-specific liens, the Randall County Tax Office maintains records of delinquent property taxes and associated liens. These records can be searched by property address or owner name through the tax office's online system.

In accordance with Texas Property Code § 53.052, mechanic's and materialman's liens must be filed with the county clerk within specific timeframes to be valid. These liens appear in the official public records and can be discovered through standard property searches.

For the most comprehensive lien search, property owners or interested parties may request a title search from a licensed title company. Title professionals have expertise in identifying all recorded liens and encumbrances that may affect property ownership.

Randall County Clerk's Office
501 16th Street, Suite 200
Canyon, TX 79015
(806) 468-5510
Randall County Clerk

What Is Property Owner Rule In Randall County?

The Property Owner Rule in Randall County follows Texas state law regarding property ownership, rights, and responsibilities. This rule encompasses several key principles that govern how property is owned, transferred, and managed within the jurisdiction.

Key elements of the Property Owner Rule include:

Recording Requirement: Under Texas Property Code § 13.001, all instruments concerning real property must be recorded in the county where the property is located to provide constructive notice to third parties. Unrecorded instruments are binding only between the parties to the transaction and those with actual notice.
Homestead Protections: Texas provides strong homestead protections under the state constitution and Property Code. Homestead properties in Randall County receive protection against forced sale for general creditors, with limited exceptions for mortgage lenders, tax authorities, and certain lien holders.
Property Tax Obligations: Property owners in Randall County are responsible for paying property taxes as assessed by the Randall County Tax Office. The county collects property taxes for several different local districts, and property owners may qualify for various exemptions.
Disclosure Requirements: When selling property, owners must provide certain disclosures about the property's condition and known defects as required by Texas Property Code § 5.008.
Adverse Possession: Under Texas law, a person who occupies property openly, notoriously, and continuously for a specified period (typically 10 years under color of title) may gain ownership through adverse possession.
Mineral Rights: In Texas, mineral rights can be severed from surface rights, allowing separate ownership of subsurface resources. Property owners should verify whether they own both surface and mineral rights.

The Property Owner Rule also encompasses regulations regarding:

Easements and rights-of-way
Restrictive covenants and deed restrictions
Water rights and riparian access
Boundary disputes and encroachments
Landlord-tenant relationships

Property owners in Randall County should familiarize themselves with these rules to understand their rights and responsibilities fully. The Randall County Services page provides access to resources that can help property owners navigate these regulations.